Data Privacy & Security

Your data, your control

Your Privacy is Our Top Priority

At Geliana, we believe your timetabling data should be as secure as a Kenyan bank vault. Here's exactly how we protect your information and respect your privacy.

The Bottom Line (TL;DR)

We never sell your data. Ever. Not even for a million shillings.
Your timetables stay on your device unless you choose cloud storage.
Cloud data is encrypted with military-grade security.
You control who sees what with granular permissions.
Delete your data anytime, no questions asked.
GDPR compliant and Kenya Data Protection Act ready.

What Data We Collect

Timetabling Data

  • Teacher names, subjects, and class schedules
  • Room assignments and resource allocations
  • School structure and academic periods
  • User preferences and constraints

Account Information

  • Email address and name (for cloud accounts)
  • School/institution information
  • Usage analytics (anonymized)
  • Support communications

Important Note

For Geliana Timetables (free version), all data stays on your device. We only collect minimal analytics to improve the software. No personal timetabling data leaves your computer unless you explicitly choose to use Geliana Cloud.

How We Use Your Data

What We Do

  • ✅ Provide timetabling services
  • ✅ Sync your data across devices (cloud users)
  • ✅ Enable collaboration features
  • ✅ Improve our AI algorithms
  • ✅ Provide customer support
  • ✅ Send important product updates
  • ✅ Ensure security and prevent abuse
  • ✅ Comply with legal requirements
  • ✅ Analyze usage patterns (anonymized)
  • ✅ Backup and disaster recovery

What We Never Do

  • ❌ Sell your data to third parties
  • ❌ Use your data for advertising
  • ❌ Share teacher/student information
  • ❌ Access your data without permission
  • ❌ Store payment information (we use Stripe)
  • ❌ Track you across other websites
  • ❌ Send spam or marketing emails
  • ❌ Keep data after you delete it

Data Storage & Security

Local Storage

Free version keeps all data on your device. You have complete control and privacy.

Cloud Storage

Premium users get encrypted cloud storage with 99.9% uptime and automatic backups.

Encryption

All cloud data is encrypted in transit and at rest using AES-256 encryption.

Security Measures

  • SOC 2 Type II compliance
  • Regular security audits
  • Multi-factor authentication
  • Intrusion detection systems
  • 24/7 monitoring
  • Incident response team

Your Rights & Controls

Data Rights

  • Access: Request a copy of your data
  • Correction: Update incorrect information
  • Deletion: Remove your data permanently
  • Portability: Export your data

Privacy Controls

  • Permissions: Control who can access your timetables
  • Visibility: Set public/private status
  • Sharing: Manage collaboration settings
  • Encryption: Enable additional security layers

Questions & Compliance

Legal Compliance

  • 🇪🇺 GDPR (General Data Protection Regulation)
  • 🇰🇪 Kenya Data Protection Act 2019
  • 🇺🇸 CCPA (California Consumer Privacy Act)
  • 📚 FERPA (Educational Records)
  • 🏥 SOC 2 Type II Certified

Contact Our Privacy Team

Have questions about your data or privacy? Our team is here to help!

Email: privacy@geliana.com

Phone: +254 700 123 456

Address: Nairobi, Kenya

Response Time: Within 72 hours

Policy Updates

We may update this privacy policy from time to time. When we do, we'll notify you via email (if you have an account) and update the "Last updated" date at the top of this page.

Current Version: 2.1 • Last Updated: December 2024 •Next Review: June 2025