Powerful Features for Effortless Scheduling
Everything you need to create, manage, and optimize school timetables. From drag-and-drop simplicity to AI-powered automation.
Core Features
The essential tools that make Geliana Timetables the choice of schools across Kenya and beyond.
Drag & Drop Interface
Effortlessly move sessions by dragging and dropping them into new time slots. Fine-tune schedules manually when you need precise control.
Automatic Clash Detection
Get instant warnings when scheduling conflicts occur. Every time a session moves, the app checks for overlaps with teachers, rooms, and classes.
Centralized Data Source
Share a single data source across multiple timetables. Update once, and changes automatically reflect everywhere they're used.
AI-Powered Generation
Let AI create optimized timetables in minutes. Our algorithms consider constraints, preferences, and best practices to generate conflict-free schedules.
Multiple View Modes
Switch between horizontal and vertical layouts to match your preference. View by teacher, class, room, or subject for complete flexibility.
Ask AI Assistant
Have questions about your timetable? Ask our AI assistant for insights, suggestions, and help with scheduling challenges.
Never Double-Book Again
Our automatic clash detection system monitors every change you make. The moment a conflict arises — whether it's a teacher, room, or class overlap — you'll see an instant warning popup.
- Teacher availability conflicts
- Room double-booking alerts
- Class schedule overlaps
- Resource constraint warnings
Beautiful in Light & Dark
Work comfortably at any time of day with full theme support. Both modes are carefully designed for optimal readability.
Three Powerful Optimization Engines
Choose the perfect algorithm for your specific needs. Each engine comes with both a Fast Mode for quick results and an Advanced Mode for deep optimization.
Genetic Algorithm
Evolutionary approach that mimics natural selection. Excellent for complex timetables with many soft constraints.
Simulated Annealing
Probabilistic technique that escapes local optima. Great for refining near-perfect schedules.
Constraint Solver
Exact mathematical approach. Best for finding valid solutions in strictly constrained environments.
Your Personal Scheduling Assistant
Have questions about your timetable? Need suggestions for optimization? Our AI assistant understands your scheduling context and provides intelligent answers.
- Natural language questions
- Schedule optimization tips
- Conflict resolution suggestions
- Preference-aware responses
Express Preferences in Plain Language
Forget complex constraint configuration. Simply type what you want: "Mr. Kamau prefers morning classes" or "No math on Fridays for Form 3." Our AI understands and applies your preferences automatically.
Example preferences:
- "Mrs. Wanjiku should not teach on Wednesdays"
- "Double lessons for Science subjects"
- "PE classes only in the afternoon"
Understand. Optimize. Perfect.
Your complete analytics suite for school scheduling. Four powerful tools that help you understand constraints, explore resources, evaluate quality, and focus on problem areas.
- 🔍Feasibility Analyzer — Know if your schedule will work before generating
- 📊Resource Explorer — See exactly how every resource is used
- ✅Quality Evaluator — Get a 0-100 score with detailed breakdowns
- 🎯Focus Mode — Zero in on problem areas for surgical fixes
Advanced Capabilities
Power features for complex scheduling scenarios in secondary schools and beyond.
Sub-Groups & Electives
Create sub-groups within classes for students taking different elective subjects. Perfect for secondary schools with optional subjects.
Lesson Merging
Combine lessons that share the same instructor and subject into joint sessions. Ideal for common subjects across multiple classes.
Exam Timetables
Transform your regular timetable into an exam schedule with our Timesheets feature. Automatically consider exam constraints and room capacities.
Flexible Data Management
Configure breaks, start/end days, and general settings from a centralized data screen. Keep all your timetable parameters organized.
Import Your Data From Excel
Already have your teachers, rooms, and classes in a spreadsheet? Perfect! Just import your Excel file and our smart parser will do the heavy lifting. We even support AI-powered conversion of natural language preferences into scheduling rules.
- Import instructors, rooms, units & groups
- AI converts text preferences to rules
- Download ready-to-use templates
- Automatic dependency linking
Geliana Timesheets
Master schedules for different departments, campuses, or programs. A collection of multiple timetables that share data from separate databases.
Decentralized Data Management
Each timesheet contains multiple databases with their own instructors, groups, units, and rooms. Perfect for:
- Multi-campus institutions
- Multiple departments (Science, Arts, Business)
- Different programs (Form 1-4, Sixth Form)
- Separate exam timetables from regular schedules
Multiple Databases
Each database has its own instructors, groups, units, and rooms
Flexible Merging
Combine data from different databases in a single timetable
Exam Timetables
Create separate exam schedules linked to regular timetables
Cross-Database References
Reference entities across databases when needed
Multiple Timetables
Create and manage multiple timetables within one timesheet
AI Generation
Use AI to generate optimized schedules across all databases
Geliana Cloud
Backup, collaborate, and sync your timetables and timesheets across your team. Access from anywhere with the desktop app.
Timesheets Cloud Features
Timesheets are automatically uploaded to the cloud. The cloud tab provides 6 powerful mini tabs:
Overview
File status & sync state
Branches
Version control
Collaborators
Team access management
Changes
Local change tracking
History
File evolution over time
Publications
Publish to web & APIs
Push to Cloud
Upload all local changes to keep your team in sync
Pull from Cloud
Download latest changes from collaborators
Three Collaborator Roles
Viewer
Can only view the timesheet
Editor
Can modify all data
Admin
Full access including collaborator & branch management
Geliana Publications
Publish your timetable data to students, teachers, and end users. Two methods: school's website or public APIs.
School's Website
Automatically published to your school's page. Every school member can view published timetables instantly.
Public APIs
Create APIs tied to specific publications. Choose which resources to expose and integrate with your own systems.
Geliana Public APIs
Expose your timetable scheduling data to end users via secure REST APIs. Perfect for mobile apps, student portals, and custom integrations.
Base URL
https://public.geliana.comPublic APIs
No authentication required. Anyone with the API URL can access the data.
GET /apis/pub-abc/t/xyz789Private APIs
JWT authentication required. Users exchange credentials for access tokens.
GET /apis/pub-abc/t/xyz789
Authorization: Bearer eyJhbGci...9 Available Resources
Timetable
Full session timetable
/tAllocations
Group teaching assignments
/aEvent Groups
Intrusive events
/eGroups
Student cohorts
/gRooms
Teaching spaces
/rUnits
Subjects/content
/uMetadata
Publication summary
/mCalendar Events
Calendar & events
/cInstructors
Teaching staff
/iExample API Request
curl https://public.geliana.com/apis/pub-abc123/t/xyz789 \ -H "Authorization: Bearer eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9..."
Ready to Transform Your School Scheduling?
Join Geliana Timetables timetables today to save time and reduce scheduling headaches.